Burgos, Spain. September 26-29th 2023
Commercial exhibition / Sponsorship

Congress venue

Forum Evolution Conference Center
Located right in the center of the city, forming part of the Human Evolution Complex.

Main access to the building: Paseo Sierra de Atapuerca, s/n – 09002 Burgos, Spain
www.forumevolucion.es

Exhibition floor plan

ICTF-2023 offers the opportunity to enhance the visibility of your company by renting space or stand located in the heart of the event. Participants will have formal and informal networking activities in and around the booths. The coffee breaks and other social events will take place in this area fully devoted to networking and business. The layout below shows the ground floor of the Forum Evolution Conference Center and the eventual location of booths (3×2 m2) and poster exhibition

Commercial exhibition

Rental fee space

Rental space unit 6 m2 (3×2)

2.5 k€

Including:

Single power socket (type F) 2.200W

Company name in the program and website

1 complimentary full congress registration

Additional full congress registrations at 550 €

Additional power sockets and furniture can be ordered at an extra cost. Please contact the Technical Secretariat for information

Payment terms

40% of the total amount as a confirmation of the reservation.

60% remaining will be paid before June 30, 2023. If the exhibitor does not comply with these

terms, the organizers may cancel the reserved space and rent it to another exhibitor without being obliged to reimburse the deposit.

Cancellation policy

From the organizers:

The organizers may modify or cancel the exhibition if unforeseen circumstances occur. In the event of a cancellation, the organizers will reimburse the exhibitor.

From the exhibitor:

In the event that the exhibitor chooses to withdraw from the conference, the exhibitor must notify the organizers in writing.

Reimbursement for cancellations:

For cancellations before May 31, 2023: 100% of the total amount will be reimbursed.

For cancellations after May 31, 2023: No reimbursement will be made.

Congress dates

From Tuesday, September 26 to Friday, September 29, 2023

Exhibition set-up

From Tuesday, September 26 to Friday, September 29, 2023

Exhibition

Tuesday, September 26, 2023 – Start at 10.00h

Wednesday, September 27, 2023

Thursday, September 28, 2023

Friday, September 29, 2023

Exhibition dismantling

Friday, September 29, 2023 from 14.00h

Sponsorship categories

 

RHODIUM (exclusive)

PALLADIUMIRIDIUM
Price12.0 k€9.0 k€6.0 k€
Space in exhibition area18 m212 m26 m2
Full conference registrations321
Sponsor name/logo in the web conference homepage with a link to the sponsor websiteyesyesyes
Acknowledgement as sponsor in the book of abstracts and pocket programYes as RHODIUMYes as PALLADIUMYes as IRIDIUM
Advertisement in the book of abstracts and pocket program1 full page½ page½ page
Oral acknowledgement from the conference chair in the opening sessionyesyesyes
Sponsor’s brochure included in delegate bags (provided by sponsor)yesnono

Additional exclusive sponsorship:

Sponsorship of the Opening Session, 1.0 k€
Sponsorship of the Award Session, 1.0 k€

Other sponsorship opportunities

S01. Delegate bags (exclusive) 6.0 k€

Sponsor name/logo printed on delegate bag together with ICTF-2023 logo.

Sponsor name/logo in the conference web homepage with a link to the sponsor’s website.

Acknowledgement in the book of abstracts.

S02. Inserts in delegate bags (to be provided by the sponsor) 1.0 k€

Triptych, diptych or one A4 page leaflet.

Sponsor name/logo in the conference web homepage with a link to the sponsor’s website.

Acknowledgement in the book of abstracts.

S03. Conference pens (to be provided by the sponsor) 1.0 k€

Sponsor name/logo in the conference web homepage with a link to the sponsor’s website.

Acknowledgement in the book of abstracts.

S04. Conference notepads (to be provided by the sponsor) 1.5 k€

Sponsor name/logo in the conference web homepage with a link to the sponsor’s website.

Acknowledgement in the book of abstracts.

S05. Pendrive (to be provided by the sponsor) 1.0 k€

Sponsor name/logo in the conference web homepage with a link to the sponsor’s website.

Acknowledgement in the book of abstracts.

S06. Badge lanyards (to be provided by the sponsor, exclusive) 2.0 k€

Sponsor name/logo in the conference web homepage with a link to the sponsor’s website.

Acknowledgement in the book of abstracts.

S07. Gala dinner (exclusive) 5.0 k€

Sponsor name/logo on the menu card of the gala dinner.

Oral acknowledgement from the conference chair.

Identify gala-dinner as “COMPANY GALA DINNER“ in the pocket program.

1 page advertisement in the book of abstracts.

4 tickets to the gala dinner.

Sponsor name/logo in the conference homepage with a link to the sponsor’s website.

Acknowledgement in the book of abstracts.

S08. Welcome cocktail (not exclusive) 2.0 k€

Remark: A welcome cocktail will be offered on-site the day before the conference starts included in the registration fee.

Sponsor name/logo on the tables.

Sponsor name/logo in the conference web homepage with a link to the sponsor’s website.

S09. Coffee-break (each) 1.0 k€

Remark: Seven coffee-breaks will be offered (from Tuesday to Friday) by ICTF-2023 on-site at the congress venue. Coffees are included in the registration fee.

Sponsor name/logo on the tables (to be provided by the sponsor).

Identify coffee-break as “COMPANY COFFEE-BREAK“ in the pocket program.

Sponsor name/logo in the conference web homepage with a link to the sponsor’s website.

Acknowledgement in the book of abstracts.

S10. Lunch (each) 1.0 k€

Remark: One lunch will be offered every day (from Tuesday to Thursday) by ICTF-2023 on-site at the congress venue. Lunches are included in the registration fee.

Sponsor name/logo on the tables (to be provided by the sponsor).

Identify lunch as “COMPANY LUNCH“ in the pocket program.

Sponsor name/logo in the conference web homepage with a link to the sponsor’s website.

Acknowledgement in the book of abstracts.

S11. Poster session (each) 2.0 k€

Remark: Two poster sessions will be scheduled along the conference.

Sponsor name/logo in the conference homepage with a link to the sponsor’s website.

Identify poster session as “COMPANY POSTER SESSION“ in the pocket program.

Acknowledgement in the book of abstracts.

S12. Best Poster prize (max 1) 2.0 k€

Advertisement of the event at the conference website.

Sponsor name/logo in the conference website with a link to the sponsor’s website.

Acknowledgement in the book of abstracts.

S13. Full-page advertisement in pocket program (exhibitors only). 2.0 k€

Sponsor name/logo printed on the back cover (1 company), or inside front cover (1 company) of the pocket program. Pages to be selected by companies on a first-come first-served basis.

Sponsor name/logo in the conference homepage with a link to the sponsor’s website.

Acknowledgement in the book of abstracts.

S14. Half-page advertisement in pocket program (exhibitors only). 1.2 k€

Sponsor name/logo printed on the inside back cover (2 companies) of the pocket program.

Sponsor name/logo in the conference homepage with a link to the sponsor’s website

Acknowledgement in the book of abstracts.