Congress venue
Forum Evolution Conference Center
Located right in the center of the city, forming part of the Human Evolution Complex.
Main access to the building: Paseo Sierra de Atapuerca, s/n – 09002 Burgos, Spain
www.forumevolucion.es
Exhibition floor plan
ICTF-2023 offers the opportunity to enhance the visibility of your company by renting space or stand located in the heart of the event. Participants will have formal and informal networking activities in and around the booths. The coffee breaks and other social events will take place in this area fully devoted to networking and business. The layout below shows the ground floor of the Forum Evolution Conference Center and the eventual location of booths (3×2 m2) and poster exhibition
Commercial exhibition
Rental fee space
Rental space unit 6 m2 (3×2)
2.5 k€
Including:
Single power socket (type F) 2.200W
Company name in the program and website
1 complimentary full congress registration
Additional full congress registrations at 550 €
Additional power sockets and furniture can be ordered at an extra cost. Please contact the Technical Secretariat for information
Payment terms
40% of the total amount as a confirmation of the reservation.
60% remaining will be paid before June 30, 2023. If the exhibitor does not comply with these
terms, the organizers may cancel the reserved space and rent it to another exhibitor without being obliged to reimburse the deposit.
Cancellation policy
From the organizers:
The organizers may modify or cancel the exhibition if unforeseen circumstances occur. In the event of a cancellation, the organizers will reimburse the exhibitor.
From the exhibitor:
In the event that the exhibitor chooses to withdraw from the conference, the exhibitor must notify the organizers in writing.
Reimbursement for cancellations:
For cancellations before May 31, 2023: 100% of the total amount will be reimbursed.
For cancellations after May 31, 2023: No reimbursement will be made.
Congress dates
From Tuesday, September 26 to Friday, September 29, 2023
Exhibition set-up
From Tuesday, September 26 to Friday, September 29, 2023
Exhibition
Tuesday, September 26, 2023 – Start at 10.00h
Wednesday, September 27, 2023
Thursday, September 28, 2023
Friday, September 29, 2023
Exhibition dismantling
Friday, September 29, 2023 from 14.00h
Sponsorship categories
RHODIUM (exclusive) | PALLADIUM | IRIDIUM | |
| Price | 12.0 k€ | 9.0 k€ | 6.0 k€ |
| Space in exhibition area | 18 m2 | 12 m2 | 6 m2 |
| Full conference registrations | 3 | 2 | 1 |
| Sponsor name/logo in the web conference homepage with a link to the sponsor website | yes | yes | yes |
| Acknowledgement as sponsor in the book of abstracts and pocket program | Yes as RHODIUM | Yes as PALLADIUM | Yes as IRIDIUM |
| Advertisement in the book of abstracts and pocket program | 1 full page | ½ page | ½ page |
| Oral acknowledgement from the conference chair in the opening session | yes | yes | yes |
| Sponsor’s brochure included in delegate bags (provided by sponsor) | yes | no | no |
Additional exclusive sponsorship:
Sponsorship of the Opening Session, 1.0 k€
Sponsorship of the Award Session, 1.0 k€
Other sponsorship opportunities
S01. Delegate bags (exclusive) 6.0 k€
Sponsor name/logo printed on delegate bag together with ICTF-2023 logo.
Sponsor name/logo in the conference web homepage with a link to the sponsor’s website.
Acknowledgement in the book of abstracts.
S04. Conference notepads (to be provided by the sponsor) 1.5 k€
Sponsor name/logo in the conference web homepage with a link to the sponsor’s website.
Acknowledgement in the book of abstracts.
S07. Gala dinner (exclusive) 5.0 k€
Sponsor name/logo on the menu card of the gala dinner.
Oral acknowledgement from the conference chair.
Identify gala-dinner as “COMPANY GALA DINNER“ in the pocket program.
1 page advertisement in the book of abstracts.
4 tickets to the gala dinner.
Sponsor name/logo in the conference homepage with a link to the sponsor’s website.
Acknowledgement in the book of abstracts.
S10. Lunch (each) 1.0 k€
Remark: One lunch will be offered every day (from Tuesday to Thursday) by ICTF-2023 on-site at the congress venue. Lunches are included in the registration fee.
Sponsor name/logo on the tables (to be provided by the sponsor).
Identify lunch as “COMPANY LUNCH“ in the pocket program.
Sponsor name/logo in the conference web homepage with a link to the sponsor’s website.
Acknowledgement in the book of abstracts.
S13. Full-page advertisement in pocket program (exhibitors only). 2.0 k€
Sponsor name/logo printed on the back cover (1 company), or inside front cover (1 company) of the pocket program. Pages to be selected by companies on a first-come first-served basis.
Sponsor name/logo in the conference homepage with a link to the sponsor’s website.
Acknowledgement in the book of abstracts.